Members Present: Chairman Jeff Joines, Commissioner Billy Rowland, Commissioner Gary

Keith, Commissioner Kenny Reich, Commissioner Bill Patton, Commissioner Georgia

Franklin, Hale Moss, Rick Bell, Commissioner Gilbert Graves, James Spears, Quintin Smith,

Jo Smith and Sue Vanatta

Guest Present: Randall Clemons, Ron Gilbert, Andy Brummett, Mike Justice, Jeff Dickson,

James Jordan, 2009 Wilson County Fairest of the Fair Kristen Buscher

Staff Present: Larry Tomlinson and Donna Bane

Chairman Jeff Joines called the meeting to order at 6:00 P.M. and acknowledged a quorum

was present. Commissioner Billy Rowland led the prayer. Commissioner Kenny Reich led

the Pledge of Allegiance. Commissioner Kenny Reich made a motion to approve the minutes

of the October 14, 2009 meeting. Commissioner Billy Rowland seconded the motion and

passed unanimously.

Chairman Jeff Joines turned the meeting over to Director Larry Tomlinson for the Ag. Center

report. Mr. Tomlinson asked that the committee declare the following items as surplus:

cherry picker, old computer, monitor, printer, disc and Cushman utility cart. He also stated

we are in desperate need of some pick-up trucks. Commissioner Bill Patton made a motion

to declare the listed items as surplus. Commissioner Billy Rowland seconded the motion and

it passed unanimously.

Chairman Joines asked for Jeff Dickson to give a report on the energy grant. In May Mr.

Dickson became aware that some funding may be available through the ARRA (American

Recovery Reinvestment Act). Some of the dollars were passed thru the Department of

Energy. After meeting with Public Works, a grant was put together and submitted to the

Dept. of Energy. Money was funded to do a strategic energy audit. The audit was conducted

on four projects in the County. Of the four, the EastNest building made the cut. The lighting

needed to be replaced with TA lighting, 2 nd generation, better light, more efficient, replace

Exit signs to include LED lighting, add day lighting controls with occupancy sensors, upgrade

HVAC system. These dollars have not been approved as of yet. But it looks good so far and

we anticipate good news. If funded, then they will go back to public works and then on to the

County Commission and present it. When the funding is in place we can get with Mr.

Tomlinson and look at getting bids on the services. Director Tomlinson asked when you will

hear from the grant. Mr. Dickson replied approximately 2 weeks from now. Director

Tomlinson stated we are looking at re-plumbing with Sloan Valves in the East/West building

which would be more energy efficient and would like to get this done at the same time.

Andy Brummett gave the Fiddler's Grove report. Several upcoming events have been

scheduled such as Storytelling, Dumplin' Days, Pumpkin' Chunkin'. A half a dozen weddings

in the Melrose Church. Red Power Day is in May and the Confederate reenactment also in

May, Farm days is the last part of April, etc. Mr. Brummett spoke with Mr. Kenneth House

and some effort has been made to identify this place as an arboretum. We have approved

spending some money on 40 to 50 trees 10 to 12 ft tall to be placed in the Grove area.

Sue Vanatta said this year was the best year ever for Festival of Lights. Collected approx.

$15,000, open 19 nights and had 80 to 100 volunteers, spent $8,000. They had people from

all over stopping to go through the lights and had one couple from Australia. They were

visiting family in TN and saw the lights from the interstate and stopped. The Chamber will

have $7,000 to start in 2010. It was a great event. The Dumplin' cook off will be for chicken

and fruit dumplin'. 5K run, Hee Haw, corn hole tournament and checker tournament from 8

am until 5 pm.

Hale Moss introduced James Jordan as the President of the Fiddlers Grove Foundation and

Jeff Dickson is the Vice President. Mr. Dickson explained the Fiddlers Grove committee

started the application process and achieved 501(c)3 non-profit status. The board of

directors consists of a minimum of 11 and a maximum of 13. Mr. Dickson also explained to

become a board member is an election process. Mr. James Jordan said the election is in

November. Jo Smith asked are your members made up of those whom have made a

donation. Mr. Dickson said that is not a requirement just have a desire to better the Grove.

Jo Smith asked are some of the businesses that have buildings in the Grove such as Ligon &

Bobo on the board? Mr. Dickson stated yes, David from Ligon & Bobo is very active on the

board but it is not a requirement. Director Tomlinson said he thinks an Ag. Center

Management committee member should serve on the board of directors. Mr. Dickson said

there is nothing to preclude it but he would encourage whomever to have an interest in the

Grove because of the work involved otherwise that would be great. Mr. Jordan said it is not

an elite group at all and would love to get all the help they can. Hale Moss said it could be

added to the agreement and/or the by-laws to have an Ag. Center management committee

member on the board of directors of the Fiddlers Grove foundation. There has also been a

question about whether to enter in contract between Fiddlers Grove foundation or the Wilson

County Promotions; we may need advice from the County Attorney. He also stated their

mission statement is to preserve history of Wilson County. Goals include making the Grove a

destination place, with the help of the Wilson County Convention and Visitors Bureau, it is

very possible. Andy Brummett said because the Fiddlers Grove Foundation is a 501(c)3,

some of the corporations are able to donate to it whereas they can't donate to Wilson County

Promotions because they are 501(c)4. Jo Smith asked if their plans include hiring a director

right away. Mr. Moss said they would like to because someone needs to get out and market

the venue. Randall Clemons stated on March 29th in Nashville is the National convention that

books tour buses. Commissioner Gary Keith said the original contract said the utilities would

be reimbursed after the first year. Was that honored? Also a semi-annual audit was

supposed to be provided for the Grove. Randall Clemons and Hale Moss replied the audit

was included with the fair audit. Hale Moss replied that there are not any separate meters to

track the utilities amount and hopefully the maintenance on the buildings that the foundation

and Promotions does should offset that. The audit would have come in the Wilson County

Promotions' audit.

Randall Clemons said we need grants, etc to fund the foundation because in 2009 we spent

approximately $7,000 on maintenance brought in $6,500. Commissioner Gary Keith said

there is nothing left to hire a director and it appears that Wilson County Promotions has

subsidized the Foundation. Mr. Clemons said the plans are not to subsidize but to get grants.

Commissioner Reich asked if the plans are to be self-supporting. Mr. Clemons said yes now

that we have achieved the 5013C status. Commissioner Gilbert Graves asked if it would be

simpler if we dealt with the Wilson County Promotions, why have two, it is the same people

as far as I am concerned. Mr. Clemons said it could mean more to the county than anything

we have got going right now if we ever get it off the ground. It would bring enough tourism

here and tax money. It is unlimited. Rick Bell said the key to success for the Grove is to

have it open. Director Tomlinson asked Commissioner Graves if what he is asking is that you

want the foundation to report to Wilson County Promotions and bring the report back to us

and you are not talking about not having the foundation. Commissioner Graves said no.

Commissioner Bill Patton he thinks what he is saying is to let this contract be with Wilson

County Promotions instead of the foundation. Director Tomlinson said there is a clause in

there about the Ag. Center doing the maintenance and we have 2 people mowing and 3

people weed eating at least 2 days a week from April through October. Commissioner

Graves asked aren't you doing that now, it is not anything new. Commissioner Bill Patton

stated that the Ag. Center Director has the final say referring to item 4d. Director Tomlinson

on item 4B the last sentence regarding parking outside the Grove for Veteran building rentals,

he asked that that be removed from the contract. Andy Brummett stated he agreed but we

need to do something about people making ruts beside the Town Hall. Director Tomlinson

stated we need to fence it off. Commissioner Reich stated he had a problem with the 2a

because it states the Grove director may be a county employee. Even though the foundation

will reimburse the county after they retire then the county has a responsibility to pay their

insurance as long as they live as long as they have the appropriate number of years served

and that would not be reimbursable because by that time you would have hired another

director. Commissioner Patton is in agreement.

Commissioner Keith asked if the Grove grows to the point you are hoping, is there anything

that will help the county with the increase costs to the liability and insurance. Randall

Clemons stated if it does grow to that point just think of the additional revenue that will be

brought in through the tax part of it. Andy Brummett stated he did not believe the liability

insurance would increase because you have to have it whether you have 5 people or 5,000

attending an event. Hale Moss stated we can always review the agreement after 5 years and

re-negotiate.

Commissioner Keith made the motion that the contract be with Wilson County Promotions

instead of the Fiddlers Grove Foundation, strike out 2a the director may be a county

employee and clarify the Director of the foundation not be a county employee, change the

agreement from 5 years to 3 years and strike out and change the wording on 4d "and

Fiddlers Grove" and clarify the bottom line where the Ag. Center Director would make the

final decision on grounds and strike out on 4b "parking for the Veteran's building shall be

outside the Fiddlers Grove. Commissioner Bill Patton seconded the motion. Rick Bell said he

did not understand why we want the foundation report to Wilson County Promotions and they

report to us, why not just have the foundation report to us. Commissioner Patton said

because the fewer people the county has to answer to the better. Jeff Dickson said he has

never worked with a foundation where a 501(c)3 works in conjunction with a 501(c)4. The

benefit to 501(c)3 is the grant side. If you opt to go with Wilson County Promotions, I don't

know if the foundation has any bite left. I would suggestion you get an attorney's opinion.

Commissioner Keith's opinion is he wants it under Wilson County Promotions supervision.

Maybe we should put this off until next meeting until we get an answer on this. Randall

Clemons said if we put this off we will miss this whole year, no director, we can't do anything,

and everyone is booking their events right now. Commissioner Gary Keith amended his

motion to make it subject to the approval of the county attorney as to whether a 501(c)3 and

501(c)4 would work legally and if it is not legally possible then the foundation will answer to

the Ag. Center Management Committee and be on the contract instead of Wilson County

Promotions. Quintin Smith asked why change to 3 years versus 5 years. After discussion,

Commissioner Keith made an amendment to change the motion from 3 years back to the 5

years. Sue Vanatta said it may be legal but is it feasible. Randall Clemons said entering into

a contract with Wilson County Promotions may be legal but it might keep us from getting

grants. Commissioner Keith stated he calls for a vote on the motion with the amendments.

Andy Brummett asked if we need to wait to apply for grants until the contract comes back.

Commissioner Reich said you can apply for grants. Chairman Joines stated there is a motion

on the floor and Commissioner Bill Patton seconded the motion, now let's vote. It passed

unanimously.

Randall Clemons presented the 2008 audit for Wilson County Promotions which is available

for your viewing at the County Clerk's office and the County Major's office. The report for

2009 was given, as a good year, gates were up, the carnival was up and the sponsors were

down due to the economy. The expenses were $963,161.77. Approximately 51,690 hours

were donated by volunteers. If it were not for the volunteers and we had to pay them it would

take all of our money and then some. We are ready to put money back into the Ag. Center.

Andy Brummett presented a 2010 improvement project list. The last item is listed as

"improvements to TN. Blvd" but if we do not receive the energy grant then the money could

be used for the heat & air units in the East/West building. Commissioner Georgia Franklin

mentioned that the East/West building has water standing in front of it when it rains heavy.

Commissioner Reich made a motion to approve the list of improvements. Jo Smith seconded

the motion. Commissioner Gilbert Graves asked to amend the motion and have Hale Moss

appear before the County Commission and pass out this sheet. Commissioner Reich

accepted his amendment and it passed unanimously.

Mr. Moss introduced the 2009 Fairest of the Fair, Kristen Buscher. And showed the Triple A

championship trophy that the Wilson County Fair received. 57 young ladies competed in the

State Fair Fairest of the Fair pageant and Kristen was one of the top 11. Kristen explained

she could not be associated with a better program and has had fun interacting with the Fair,

they have been like family. Hale Moss stated he hopes we can have better communication in

the future. When we have a question, we want to go over it. Mr. Hale passed out a flyer from

when Ricky Rodriguez gave a report to the JECD showing the money that is spent during the

Wilson County Fair. The 2010 fair dates are August 13 — 21 st. Opening night is Friday the

13th . The plan is to move all of the livestock events to the covered arena. Sometime in the

future we would like you to consider another exit out of the grounds for livestock trailers, etc.

The Popsmart livestock barn will take on the focus of agricultural events such as farmer for a

day, the food chain, etc. On Monday night in the covered arena the concert will be by Charlie

Daniels. A part of the proceeds will go to Joseph Store House. We also need to consider

looking at updating the long range plan. In 2011 the State Fair will be looking for a home.

This year there is a possibility of us hosting the Dairy Products (judging cheese, yogurt, etc.).

There are only 5 dairies left in Tennessee. The Wilson County Ag. Hall of Fame is April 6th.

The following have been inducted: Harry Love, Mr. and Mrs. W.C. Clay and Henry Waters,

Walter Goodall and Johnny Trice. Let's keep the volunteer spirit going and recommit

ourselves to the community. It takes people working together to make it happen.

Commissioner Gilbert Graves thanked Hale Moss and Randall Clemons for bringing the

information to us and answering questions.

Without further discussion, we adjourn.

Respectfully submitted,

Donna Bane

tg,

August 21 st - 29th , were responsible for an estimated S12 million in travel-related expenditures

to the local economy, according to findings released by Randall Travel Marketing, a travel

industry market research firm based in Charlotte, NC. New records were set this year for

attendance and economic impact, despite the current recession. The event promoter, Wilson

County Promotions, saw a record for total attendance of 505,434 people, an increase of 39,315

over last year's total attendance. A new daily attendance record was set on Saturday, Aug. 22nd

, with 105,779 people. That's 5,441 more than the old record.

"Tourism means more than dollars and cents to local residents. Visitors pay taxes and contribute

to the economy, which equates to tax relief for local residents," says Ricky Rodriguez, Director

of the Wilson County Convention & Visitors Bureau.

This year's fair was based around the theme, "Celebrating 30 Years of Volunteers." As always, it

featured nightly entertainment, rides, games, contests, agricultural shows, commercial exhibits

and much more. The Fiddlers Grove Historic Village offered living history demonstrations and

allowed visitors to experience what life was like during the turn of the century in Wilson County.

The Village consists of original and replicated buildings such as a one-room schoolhouse,

working blacksmith shop, doctor's office, jail and grist mill.

The nine-day event also featured music from national country recording artist Daryl! Worley,

Mandy Barnett, and many others. Ms. Barnett is the singer/actress who played the lead role in

the show, "Always...Patsy Cline." Agricultural shows and competitions were also held in areas

including cooking, creative arts, gardening, livestock, talent, pageants, dancing, bluegrass,

motorized events and more.

The Wilson County Fair has consistently been one of the largest county fairs in the region. The

fair is a three-time winner of the "Champion of Champions" award, was voted "Best Fair in the

State" by readers of The Tennessee Electric Magazine and selected as a "Top 20 Southeast

Tourism Event" by the Southeast Tourism Society. For more information on this past fair or

Convention & Visitors Bureau is to enhance the image and economic well being of the

destination by taking a leadership role in marketing it to leisure and business travelers. To learn

more about the destination and various events available, visit online at

www.visitwilsoncounty.com .

Wilson County Convention & Visitors Bureau • 233 E.Gay St. • Lebanon, TN 37087

The Urban Type Public Facilities Board of the County Commission of Wilson

County, Tennessee met in regular session on Friday, February 5, 2010 at the conclusion

of the Wilson County Road Commission meeting at the office of the Wilson County

Road Commission at 1000 Tennessee Boulevard in Lebanon, Tennessee. Those

members present were County Mayor Robert Dedman and Commissioners Gilbert

Graves, Billy Rowland, Bill Patton and Kenneth Reich, being all the members of the

Superintendent Cindy Lynch, Finance Director Ron Gilbert, Lynne Jordan of the Wilson

County Planning Office, Stormwater Director Ken House and County Attorney Michael

R. Jennings.

Chaiiman Dedman called the meeting to order and deteiiiiined that a quorum was

present.

Motion to approve the minutes of the January 8, 2010 meeting as printed was

made by Commissioner Graves, seconded by Commissioner Rowland and carried

unanimously.

There were no delegations to appear before the Board with regard to Solid Waste.

County Attorney Jennings reported that he needed to meet with the Board

privately under the guidelines of the Smith County Education Association case to discuss

a matter of pending litigation. The Board may want to wait until later in the meeting to

recess to discuss this matter.

Landfill Superintendent Bill Arnold gave the Solid Waste Report. 1,933 cubic

yards were collected during the month of January for total revenue of $17,392.92. Year to-

date revenue is $156,429.64.

In collections and hauling, 1,154.90 tons were collected and hauled to either

Smith County or recycled. 1,290 cubic yards were hauled to the Class III/IV landfill.

Recycling revenue for the month of January is $11,649.09. This is above the same period

of time last year even though the tonnage is down 5 tons. There were 230 pulls during

the month of January, down from January, 2009.

Motion to receive and file the Landfill Superintendent's Report was made by

Commissioner Rowland, seconded by Commissioner Patton and carried unanimously.

There was no new business to come before the Board with regard to Solid Waste.

There was no old business to come before the Board with regard to Solid Waste.

The Board then turned its attention to Animal Control.

There were no delegations to appear for Am al Control.

Superintendent Arnold gave the Animal Control Report for the month of January.

There were 243 logged calls, 10 dogs were captured and none were reclaimed. The totals

for January are down in each category over the same period of time in 2009. The

inclement weather during January is a major contributing factor.

Motion to receive and file the Animal Control Report was made by Commissioner

Patton, seconded by Commissioner Reich and carried unanimously.

There was no new business to come before the Board with regard to Animal

Control.

There was no old business to come before the Board with regard to Animal

Control.

Chairman Dedman then declared the Board in recess to meet with County

Attorney Jennings to discuss a matter of pending litigation. County Attorney Jennings

announced to the Board and those in attendance that no deliberations would be held in the

recessed meeting and that any decision to be made would be considered when the Board

was called back into session.

After about a 15 minute recess, Chairman Dedman called the meeting back to

order. County Attorney Jennings advised that he had met with the Board to discuss the

AAA Rolloff case and the recent settlement offers which had passed between the parties.

Motion to have County Attorney Jennings convey an alternative settlement offer to

Counsel for AAA Rolloff was made by Commissioner Patton, seconded by

Commissioner Graves and carried unanimously.

The Board then turned its attention to Stormwater issues.

3rd District County Commissioner Fred Weston appeared as a delegation. He

discussed the current status of the Denver Hills development. Cheryl Barnett, a resident

adjoining this development, was also present. A lengthy discussion was held concerning

the issues created by this development and the response of the State of Tennessee.

Commissioner Weston distributed handouts to the Board and also a copy of a letter from

the City of Mt. Juliet asking that the County not release its hold on any building permits

until certain issues have been resolved. County Attorney Jennings will convey this

information to Mark Brown, the current developer of Denver Hills.

Stormwater Director Ken House discussed with the Board run-off problems from

the Hoover Quarry on Four Mile Hill. The run-off contains lime dust. The Tennessee

Department of Environment and Conservation is involved and says that Wilson County

will have to be involved in this matter.

Ken House advised of the Construction Expo to be held this weekend at the James

E. Ward Agricultural Center. Wilson County Stormwater will have a booth and

participate in the Expo.

Director House advised the Board that he, County Attorney Jennings and John

Chlarson of MTAS met earlier this week concerning the notice of violation issued by the

Tennessee Department of Environment and Conservation. Many of the things noted in

the notice of violation have to do with the new regulations that will be issued later in the

year. Wilson County will attempt to prepare a response that is consistent with the new

regulations, when adopted. County Attorney Jennings advised that, when these new

regulations are adopted by TDEC, our Stormwater ordinance will most likely have to be

revised.

There being no further business to come before the Board on motion of

Commissioner Graves, seconded by Commissioner Reich, the Board voted unanimously

to adjourn.

SECRETARY

Call to Order

Chairman McMillin called the meeting to order at approximately 6:00 p.m.

Members present were:

Lisa McMillin, Chairman

Vikki Adkins, Vice Chairman

Greg Lasater, excused

Don Weathers

Teddy Cook

James M. Davis, Director of Schools

Due to possible impending bad weather, Mt. Juliet Elementary School did

not appear.

There were no special recognitions and/or presentations.

process for the tennis court project at Wilson Central High School.

program for Wilson County Board of Education.

by Johnson Controls and authorize the Director of Schools to bring a

resolution to the February 1, 2010 Board Meeting for the Board's

1

3. Shannon Bain, WCEA President - appeared to inform the Board that

she will be stepping down and that Randy Brady will be taking over as

WCEA President effective January 15, 2010.

Primary Motion Passed: Approved the January 11, 2010 agenda

Primary Motion Passed: Approved the consent agenda consisting of the

following items as presented by the Director of Schools:

A. Approval of minutes from the December 7, 2009 Board meeting

B. Approval of overnight trips involving students, adult trips, donations,

contracts/leases and executive committee items (previously

Primary Motion Passed: Approved to have Mike Jennings, County

Attorney accept the settlement on behalf of the Wilson County Board of

Education pertaining to the gym floor at Wilson Central High School

Primary Motion Passed: Approved the report from the County Attorney

Primary Motion Passed: Approved the report on payments for the

7

Primary Motion Passed: Approved report from the Director of Schools

Primary Motion Passed: Approve a contract with the Wilson County

Waste/Water Management Authority for sewer services to Carroll Oakland

Primary Motion Passed: Approved 2nd reading of the recommended

Primary Motion Passed: Approved 2nd reading of the recommended

Primary Motion Passed: Approved on 1st reading the recommended

changes to the following Board Policies Board Policy #6.200 Attendance,

Board Policy #6.300 Code of Conduct, Board Policy #6.309 Zero

Tolerance Offences, Board Policy #6.316 Suspension/Expulsion/Remand,

Board Policy #6.317 Student Disciplinary Hearing Authority, Board Policy

#6.319 Alternative School Program, Board Policy #6.400 Student

Guidance Program, Board Policy #6.402 Physical Examinations and

Immunizations, Board Policy #6.4031 Pediculosis (Head Lice), Board

Policy #6.405 Medicines, Board Policy #6.407 Student Social Services,

Board Policy #6.409 Child Abuse and Neglect, Board Policy #6.410

Accidents and Illnesses, Board Policy #6.411 Student Wellness on Physical

Activity and Nutrition, Board Policy #6.412 Emergency Allergy Response

Plan, Board Policy #6.603 Use of Student Records as presented passed

5. Approve recommended changes to the Attendance Rules &

Subsidiary Motion Passed: Approved to defer the Attendance Rules &

Regulations to the February 1, 2010 Board Meeting passed with a motion

Primary Motion Passed: Approved changes to the 2010-2011 school

Primary Motion Passed: Adopted resolution honoring Food Service

Personnel the week of January 18-22, 2010 passed with a motion by

Primary Motion Passed: Approved the addition of Bereavement leave

to the Classified Employee Handbook effective July 1, 2009 as submitted

There was no old business to discuss.

4

DATE: 02/04/10

The Student Board Members gave a brief update on items of interest that

have taken place at their respective schools. Chelsey Crawford, Mt.

Juliet High School and Brooke Borcherding, Watertown High School were

excused from the meeting.

1. Reminded everyone of the February 1, 2010 Board Meeting at 6:00

2. Set a work session regarding the new district accreditation for February

1, 2010 at 4:30 p.m.

Primary Motion Passed: Adjournment of the Board Meeting passed

Respectfully submitted by:

James

Davis, Director of Schoos

Approved by:

DATE: 02/04/10

Lisa McMillin, Chairman

The Wilson County Library Board met in regular session Monday, December 7, 2009 at the Lebanon Library.

Members present: Chairman Bettye Stone, Carolyn Miller, Jim Mills, William Taylor, Diane Weathers and Connie Wright. Members absent: Kevin Huddleston.

Also present: Highland Rim Regional Library Board members, George Harding and Peggy Simpson; Wilson County Librarians Nancy Armstrong Alesia Burnley, Danielle Floyd and Rebecca Johnson; Highland Rim Regional Director, Betty Jo Jarvis.

Chairman Bettye Stone presided over the meeting.

There being no additions or comments, on motion made by William Taylor and seconded by Connie Wright, the minutes from the meeting of October 5, 2009 were approved as read.

The Chairman noted the librarian reports were included in the Board packet

A total of 767 new library cards were issued in the Wilson County Library system in September and October.

Budget Chairman, Connie Wright reviewed the financial report dated October 31, 2009 distributed to the board members. Jim Mills made the motion to approve the financial statement. The motion was seconded by Diane Weathers and passed.

Betty Jo Jarvis reported on RFPs for independent consultants to come in and review regional libraries to look at efficiency and cost savings. There have been twelve consultants to present proposals. The October Trustee meeting in Brentwood was well attended. Many libraries are beginning to use social networking sites such as Face Book and You Tube to get patrons involved with happenings at their local library. Jeanne Sugg, State Librarian, is retiring in January.

The HVAC unit at the Watertown library has stopped working and needs to be replaced.  William Taylor made the motion for a budget line item amendment to move $2000 from the benefits line to the equipment line to pay for the system. The motion was seconded by George Harding and passed.

Nancy Armstrong and Alesia Burnley distributed the results of the patron surveys to the board. The surveys were taken at all three county libraries in October. 165 patrons replied. 78% visit the library once a week. 90 % of the patrons always and frequently found the materials they were looking for. 98% of patrons were satisfied and very satisfied with the libraries. The patrons surveyed like the staff, story time, & materials best. They would like to see changes in more parking, larger buildings and more materials. Comments received were "Wonderful staff and excellent children's program."  "The children's program is always excellent year after year." "Excellent new book display and selections." It is hoped that future surveys can be put on the library's Face Book page to reach a larger number of patrons.  Chairman Stone reported Rebecca Johnson returned to work November 16th from maternity leave.  Peggy Simpson made a motion to waive fees at the Watertown library in exchange for donations or canned goods for the Watertown angel tree. This will be in effect for two weeks in December only. The motion was seconded by William Taylor and passed.

A survey was taken at the Watertown library concerning extended operating hours with Tuesday night being the choice of patrons surveyed. Jim Mills made the motion to set the hours at Watertown library from 9:30 — 5 daily except for Tuesday which will be 12 noon to 8 pm to take effect after January 1st. The motion was seconded by William Taylor and passed. Rebecca will notify the Watertown police department of the evening hours and place an announcement in the Watertown News.

Danielle Floyd submitted her resignation with the library system to be effective January 8, 2010. Danielle has been with the Lebanon library for 8 years and will be greatly missed.

George Harding made a motion to close the libraries at 4 pm on December 31st. The motion was seconded by Peggy Simpson and passed.

There being no further business, on motion made by George Harding, the meeting adjourned at 6:05 p.m.

Diane G. Weathers, Secretary

December 7, 2009